Australia’s #1 Virtual Assistants
for trade business owners
Helping you stay on the tools, not the paperwork
Trade businesses don’t fail because of bad workmanship..
They fail because the admin crushes them.
❌ You’re missing calls while on the tools
❌ Too busy to reply to emails or chase quotes
❌ Your schedule is a mess
❌ You spend nights doing paperwork instead of being with your family
❌ Overdue invoices piling up
❌ Customers getting frustrated with slow communication
❌ You’re overwhelmed and juggling everything yourself
❌ You know you need help… but hiring in Australia is too expensive
But it doesn’t have to stay like this.
Below is the simple solution that removes every one of these problems…
Handles calls, bookings & scheduling
Sends follow-ups and invoices
Clears your inbox daily
Speaks to customers, tenants, PM’s etc
Keeps your jobs flowing
Reports to you daily
Works your business hours (AUS time)
Your Own Full-Time Virtual Assistant
Trained for Tradies
Why Trade business owners Choose Us
We Keep You Connected
Your VA answers calls, responds to inquiries, and books jobs so you never lose work again.
We Keep Your Cash Flow Moving
Your VA sends invoices on time, follows up on unpaid jobs, and ensures you get paid faster.
We Keep You Organised
Your VA manages your calendar, schedules jobs, so everything runs smoothly.
We Give You Back Your Time
Your VA handles the paperwork and emails so you can focus on the real work.
We eliminate your admin overwhelm
so you stay on the tools.
Your customers handled instantly
no more missed calls.
what can a va do for you?
- Admin
- Call Handling
- Scheduling
- emails
- quotes
- follow ups
- invoices
- job management
- Admin - Call Handling - Scheduling - emails - quotes - follow ups - invoices - job management
Trusted by Australian trade business owners nationwide
HANDYMEN
SPARKIES
PLUMBERS
& MORE
CHIPPIES
PAINTERS
What Clients are Saying
“Roofing work comes in waves and missing calls means missing money. Since signing up with ToolBox VA, every call and message gets handled instantly. They organise site visits, follow up storm jobs, and keep track of all the quotes so we never forget anyone. Highly recommend if you’re drowning in admin like I was.”
— Adrian, Apex Roofing Solutions
“Running a painting crew means you’re always on-site and hardly ever near the phone. ToolBox VA stopped us from losing work because every enquiry was answered instantly. They follow up quotes, schedule our weeks properly, and my team rocks up to jobs with all the info ready. Revenue’s gone up and the stress has gone down. Worth every cent.”
— Mark, FreshCoat Painting
“I honestly didn’t realise how much time I was wasting until we brought on a ToolBox VA. I used to spend nights catching up on emails, quotes and chasing tenants — now it’s all handled before I even think about it. Jobs are booked faster, invoices go out same day, and my PMs have even commented on how ‘on top of things’ we look now. Best thing I’ve done for the business.”
— Chris, FixIt Handyman Co.
Imagine Having This Done For You…
Calls answered
〰️
Emails cleared daily
〰️
Jobs scheduled
〰️
Quotes followed up
〰️
Overdue invoices chased
〰️
EOD reports
〰️
Weekly KPIs
〰️
Calls answered 〰️ Emails cleared daily 〰️ Jobs scheduled 〰️ Quotes followed up 〰️ Overdue invoices chased 〰️ EOD reports 〰️ Weekly KPIs 〰️
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Your VA handles all the time-sucking admin so you can stay on the tools:
Calls
Emails
Scheduling
Customer updates
Chasing contractors
Quote follow-ups
Invoicing reminders
Job bookings
PM + tenant coordination
Everything that stops you getting shit done.
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They work Australian business hours, fully aligned to your time zone:
Standard: 9am–5:30pm
Or the exact hours you choose
No night shift, no overseas delays.
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We pre-train them on:
Scheduling
CRM basics
Customer service
Trade workflows
Admin processes
Aussie communication style
You only teach the parts that are unique to your business.
(They’re a trained blank slate - fast to onboard, but not stuck in bad habits.) -
We replace your VA for free.
If performance ever drops, we step in with coaching or switch them out quickly - no downtime or stress on your end. -
Your own full-time, dedicated VA is $550/week + GST, paid fortnightly in advance.
No contracts required - month-to-month with 30 days notice, but most business owners stay long-term because the value is immediate.